Logistics

We’re looking forward to hosting you at Fusion! Please review this page for important information to help you organize logistics for your team’s participation.

💰 Payment and Refund Information

Payment Information

🚨🚨🚨 There are two steps to confirming your spot at Fusion:

Submit a bid here.
Send payment immediately using one of the following methods:

PayPal $500 to @wlultimate. In the “Note” section, please enter your team name. Please use the Friends & Family option or cover the cost of any transaction fees in your payment so that we will receive the full $500.
Venmo $500 to @WithoutLimits-Ultimate. In the “Note” section, please enter your team name. The last 4 digits of the phone number are 0274.

If you need to send a check or are not able to send payment immediately:

Send an electronic placeholder payment (of $500) using the above methods to confirm your spot. In the “Note” section, please enter your team name and “placeholder.” We will refund your electronic placeholder as soon as we receive payment from your school. If you need check information, invoice, and/or W-9, please indicate this on your bid form or email withoutlimitsultimate@gmail.com. We will get back to you as soon as we return.

We will be off the grid until September 6. You will receive payment confirmation after we return. You must send payment to confirm your spot.

Refund Information

Team Drops

In the event that your team needs to withdraw from the tournament, refunds will be handled as follows:

Notification after:
July 15- 50% refund
July 31– no refund

If your team drops from the event after the 50% refund deadline, in order to submit a bid to a future Without Limits event, you may be required to pay an extra $50 deposit. The $50 deposit will be returned to you at the end of the event.

Cancellation Due To COVID

If the event must be canceled due to COVID, you will receive at least a 75% refund. We promise to be fair and will refund as much of your bid fee as possible. Bid fees retained will be used to cover irrecoverable costs (e.g. fields, rentals, supplies).

Cancellation Due To Weather

The site has a good inclement weather policy, but in the event of cancellation due to severe weather conditions, we reserve the right to cover our upfront costs. Similar to above, we promise to be fair in our handling of refunds. However, due to the last minute nature of weather cancellations, we may have more irrecoverable costs than a COVID-related cancellation that takes place 1-2 weeks before the event.

😷 COVID Safety Protocols

In order to focus on a safe return to play and to minimize contact between players and teams where possible, we will be pausing the Fusion Skills Clinic for this year. Thank you for your understanding! If the event must be canceled due to COVID, refund information is here.

Per USA Ultimate guidelines, in order to participate at Fusion, players and coaches must:

Provide proof of completed vaccination OR
Submit proof of a negative COVID-19 PCR test – test must be performed within 72 hours of the start of the event and submitted prior to participation OR
Wear a mask

Teams in violation of this policy will receive one warning and will be removed from the event upon the second infraction. Please help us comply with USA Ultimate guidelines as well as ensure the safety of all event participants.

Because we are not able to verify vaccination status for spectators, we ask that all spectators socially distance. Where social distancing is not possible, we ask that spectators wear a mask. Please communicate this to any friends and family who plan to attend. The safety of our community is of the utmost importance.

Instructions for Submitting Proof of Completed Vaccination

Step 1: Log in to your USAU Membership Profile.
Step 2: Click “View/Edit Your Information” in the yellow highlighted section near the top of the page.

Step 3: Click “Next” to get to the second tab – “2. Personal Information.” Fill in the COVID-19 information in the lower right corner. Remember to click “Upload Picture” after you’ve chosen your file. (Note: jpg or png files seem to upload best.)

Step 4: Go through any remaining steps on the remaining tabs. Click “Finish” when you are done to save all information.

Instructions for Submitting Proof a Negative COVID-19 PCR Test

Fill out this form and upload your negative COVID-19 PCR test result. Read the complete instructions at the top of the form.

Please note that these guidelines are subject to change at any time without notice.

🌿 Field Information

Smith River Sports Complex
1000 Irisburg Rd.
Axton, VA 24054
(276) 638-5200
http://smithriversportscomplex.com

Four of the fields will be field turf (the nice kind!) and eight will be Bermuda grass fields. Ten of the fields have lights. The grass fields are fully irrigated and drain upwards of 10-12 inches of water per hour, making for excellent playing conditions even in inclement weather.

The field site has a ton of extra amenities including full restrooms, a concession stand, picnic areas, a playground, a sound system, and a plethora of tables, chairs, tents, and coolers.

🚗 Travel Information

You will most likely want to fly into Raleigh-Durham (RDU), but other options are Piedmont Triad International (GSO) or Roanoke Regional (ROA).

Tournament Hotel

Comfort Inn Martinsville
1895 Virginia Avenue
Martinsville, VA 24112
276-666-6835
comfortinnva612@gmail.com

Amenities include:
– Free hot breakfast with hot waffles
– Free Wi-Fi and wired internet access
– Outdoor pool
– Business center
– In-room flat-screen televisions, microwaves, refrigerators, and coffee makers
– Coin-operated laundry available

Just mention “Ultimate Frisbee” when booking to get the group rate. Rooms are only $74+tax. The normal rate is $104+tax. We only have a limited number of rooms in our block, so book today to secure your special rate!

🗓 Schedule

The competition schedule will be posted closer to the tournament.

For reference, here is the schedule from 2019:

2019 Competition Schedule