Logistics

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We’re looking forward to hosting you at Commonwealth Cup Weekend 2! Please review this page for important information to help you organize logistics for your team’s participation.

❓Have more questions? Send us an email at withoutlimitsultimate (at) gmail (dot) com

💰 Payment Information

🚨🚨🚨 There are two steps to confirming your spot at Commonwealth Cup Weekend 2:

Submit a bid here.
Send payment by your payment deadline using one of the following methods:

PayPal $575 to @wlultimate. In the “Note” section, please enter your team name. Please use the Friends & Family option or cover the cost of any transaction fees in your payment so that we will receive the full $575.
Venmo $575 to @WithoutLimits-Ultimate. In the “Note” section, please enter your team name. The last 4 digits of the phone number are 0274.

If you need to send a check or are not able to send payment immediately:

Send an electronic placeholder payment (of $575) using the above methods to confirm your spot. In the “Note” section, please enter your team name and “placeholder.” We will refund your electronic placeholder as soon as we receive payment from your school.

You must send payment to confirm your spot.

If you need check information, invoice, and/or W-9, please indicate this on your bid form or email withoutlimitsultimate (at) gmail dot com.

↩️ Refund Information

Team Drops

In the event that your team needs to withdraw from the tournament, refunds will be handled as follows:

Notification after:
December 1 – 50% refund
December 15 – no refund

If your team drops from the event after the 50% refund deadline, in order to submit a bid to a future Without Limits event, you may be required to pay an extra $50 deposit. The $50 deposit will be returned to you at the end of the event.

Cancellation Due To Weather

The site has a good inclement weather policy, but in the event of cancellation due to severe weather conditions, we reserve the right to cover our upfront costs.

⛈ Inclement Weather Policy

The site has an amazing inclement weather policy, but if cancellation occurs due to severe weather conditions, we reserve the right to keep some or all of your bid fee in order to cover our upfront costs.

Please note that our new inclement weather policy is designed to deliver the best overall experience to as many teams as possible.

In the event of inclement weather (excluding extreme conditions such as snow or lightning), we will have four turf fields available at Smith River. We have also researched a number of other turf sites within a 3 hour radius. Given the number of other spring sports leagues and tournaments, turf availability at other sites is very limited. Although availability is unlikely, possible backups sites are located in Advance, NC; Greensboro, NC; and the Triangle (Chapel Hill, Durham, Raleigh), NC.

The first 24 women’s teams to register and confirm their spots with payment will be given preference in inclement weather scheduling. If only Smith River turf is available, we will accommodate these teams first. If additional fields become available (i.e. some Smith River grass fields remain open or there is availability at other turf sites), we will accommodate more teams based on the order of registration, with consideration given to timely responses to inclement weather communication.

Please note:

If a split site is implemented, teams may be split based on a number of different factors, including tier and/or gender division.
- Make sure that your team is prepared to travel independently. Teams from the same school may not be placed at the same site (e.g. A and B teams; women’s and men’s teams).
- Take note of your hotel’s cancellation policy. Many hotels allow cancellation up to 48 hours before check-in and you may want to factor this into your booking decision.
Tiers may be combined or teams may be moved between tiers.
We will communicate proactively with teams. Please be prepared to respond to emails and texts in a timely manner.

In the event of extreme inclement weather, the event will be cancelled. Player safety is our priority.

🌿 Field Information

Smith River Sports Complex
1000 Irisburg Rd.
Axton, VA 24054
(276) 638-5200
http://smithriversportscomplex.com

Four of the fields will be field turf (the nice kind!) and eight will be Bermuda grass fields. Ten of the fields have lights. The grass fields are fully irrigated and drain upwards of 10-12 inches of water per hour, making for excellent playing conditions even in inclement weather.

The field site has a ton of extra amenities including full restrooms, a concession stand, picnic areas, a playground, a sound system, and a plethora of tables, chairs, tents, and coolers.

The Complex is a dog-friendly park. Dogs must be on leash no longer than 8 feet.

🚗 Travel Information

You will most likely want to fly into Raleigh-Durham (RDU), but other options are Piedmont Triad International (GSO) or Roanoke Regional (ROA).

Tournament Hotel

Quality Inn Martinsville (formerly Comfort Inn)
1895 Virginia Avenue
Martinsville, VA 24112
276-666-6835

Amenities include:
– Free hot breakfast with hot waffles
– Free Wi-Fi and wired internet access
– Outdoor pool
– Business center
– In-room flat-screen televisions, microwaves, refrigerators, and coffee makers
– Coin-operated laundry available

Just mention “Ultimate Frisbee” when booking to get the group rate. We only have a limited number of rooms in our block, so book today to secure your special rate!

🗓 Schedule

The competition schedule will be posted closer to the tournament.

For reference: 2024 Competition Schedule